Tag: Wellbeing

Health And Safety Is Not A Choice In The Workplace

Do you duck for cover when you hear the words Health and Safety?

Yep, we know many organisations don’t enjoy this necessary aspect of running a business!

We get it. There seems to be a lot of regulations and boxes to tick and it can feel overwhelming. The thing is though, the safety and wellbeing of your people is not a choice – it’s a must.

The key ingredients involve compliance, accountability and a strong workplace culture. So, let’s explore how you can add them all together for a safe and successful workplace!

The Legalities

Every New Zealand business is bound by the Health and Safety at Work Act 2015. Put simply, it’s New Zealand’s workplace health and safety legislation. It requires employers to have a working Health and Safety Management system that allows them to keep their workplaces safe – by identifying risks, managing hazards, and actively involving their people to provide a safe work environment.

Whilst ignoring safety protocols can put everyone who comes near your business at risk, it’s also against the law! Worksafe New Zealand actively monitors compliance with the Act, and they can and do conduct proactive audits on workplaces to check for compliance.

The big question is: would your business be ready?

If you are a little murky on where you stand or the answer is a flat out no, then it’s time to do something about it and get your Health and Safety sorted!

Can You Prove It?

You can say that you are prioritising Health and Safety at your place, and you can even walk the walk. But, unless you can prove it with well-documented policies and records, how are you going to prove it?

Many businesses are actually really good at the practicalities of keeping their people safe, but unfortunately when it comes to record keeping, this is where they fall down. As you can imagine, this can lead to big problems if WorkSafe comes knocking! That’s why a well-documented Health and Safety Management System is your best defence. It shows you are serious about keeping your people safe and details how you do this on a daily basis.

If you aren’t sure what documentation you need, then it’s time to have a chat with a Health and Safety expert. The team here at Spice can guide and support you with the implementation of the correct documentation, systems and policies, as well as getting those processes fully embedded in your workplace so it becomes natural – it’s just ‘how we do things round here’!

How Often Do You Talk Safety?

Safety is not a tickbox to check off once. It should be an ongoing focus including conversations with key people in your organisation. Regular toolbox talks or Health and Safety meetings are a great way to keep your team informed, engaged and aware of the risks that surround them, as well as a way to gain their input and feedback on what’s happening on the shop floor.

So, how often should you be having these talks?

There is no definitive answer across the board. Some industries will require daily Toolbox meetings, others with lower risk can get by incorporating it in the team monthly meeting. Decide on a frequency that suits your risk level. Then make sure your meetings happen consistently, the information talked about remains relevant and of course, is well documented.

Annual Reviews

When you have a consistent focus on safety, with regular discussions happening with your teams, it allows you to continuously assess best approach to managing your risks. However, it’s really important that these continuous improvements are also documented and updated into your Management System, as that’s your evidence of your commitment to keeping people safe!

An annual review of your systems is essential to keep on top of any changes. When you conduct a formal review, you have the opportunity to reassess all risks, update your procedures as necessary and ensure your policies remain current and effective. The set-and-forget approach is not effective for protecting your people – proactive businesses keep their focus solely aligned on safety by undertaking annual reviews.

Strong Safety Culture = Strong Business

In previous blogs we’ve talked about how important workplace culture is. This is not solely about creating a pleasant working environment for your people – it should also extend to how seriously your people take Health and Safety.

As long as everyone understands that Health and Safety is seen as a priority for your business, then your workplace will remain safe and harmonious. However, if safety practices are being ignored or your team sees compliance as just another box to tick, then your culture may well need some work.

A strong safety culture fosters trust, accountability, and a sense of responsibility among your team members. This is where the real success in safety rests!

World Day for Safety and Health at Work

Mark your calendars! World Day for Safety and Health at Work is coming up on 28th April. Every year on this important day, the world turns its attention to workplace Health and Safety.

Whilst Health and Safety should be a daily focus area, this specific day in the calendar is a timely reminder that keeping people safe at work is not negotiable!

Time To Act

Are you feeling underprepared, overwhelmed or simply unsure about how to get the correct Health and Safety procedures in place? Don’t worry – we’re here to help!

Spice offers tailored solutions to implement, document and improve your Health and Safety Management System, making compliance easy and stress-free. We will also spend time ensuring you and your team understand your Health and Safety Management System, and helping you embed it into your daily activities, making Health and Safety part of your business DNA.

Don’t wait until WorkSafe comes knocking! Let’s get your business Health and Safety-ready today! Contact Spice now to turn workplace safety from a chore into a culture.

7 Top Tips For Creating A Thriving Workplace Environment

Workplace culture is instrumental to a successful business, so why not commit to fostering a culture of excellence at your workplace? 

Last month, we began looking at what good workplace culture looks like and why it matters – if you missed that article, you can read it here.  

This month, we are exploring practical strategies for how you can foster a thriving work environment at your workplace.  

We like to think of workplace culture as your organisation’s signature dish—you need to add the right mix of ingredients, conduct ongoing taste tests, and add a little heat to bring out the best flavours! 

So, here are our top tips for crafting a workplace environment that’s as satisfying as a perfectly seasoned meal! 

7 Top Tips For Creating A Thriving Workplace Culture 

1. Define Your Culture Clearly 

If you don’t take the time to define your workplace culture, it will just go right ahead and define itself. Unfortunately, if that happens, it might not define itself in the way you want!  

Your culture should align with your company’s mission, vision, and values. That way, it will represent your business effectively while also creating a consistent and inspiring workplace experience for your team members.  

One of the easiest ways to clearly define your culture is to develop a culture statement or manifesto that outlines your company’s core values and mission. Once the statement is established (hopefully with team input!), make sure it’s communicated in everything you do. There are plenty of opportunities to do this – through team meetings, internal newsletters, reward and recognition, right through to visual reminders around the workplace.  

Encourage your leaders to reinforce these values through their behaviours and decision-making, that way there is a flow-down effect from the top of your organisation to the team members below. 

2. Leadership Sets the Tone 

Just like a head chef in a bustling kitchen, leaders set the tone for a workplace environment. Let’s just get it out there, you don’t want to emulate a Gordon Ramsey-style, Hell’s Kitchen situation!  

Rather, you want a positive environment that everyone enjoys working in. Remind your leaders that their behaviours, decisions, and communication style influence every aspect of the business. If they are able to model behaviours that align with your company values, it fosters trust in the business and creates a respectful work environment, all key elements for a strong culture. 

The way to do this is to equip your leaders with the skills they need to lead with confidence. Leadership development programs are always a great investment for any organisation. They empower your key people with strategies to lead effectively. 

That empowerment can filter throughout your whole workplace by having your leaders Role model ‘what good looks like’.  Not only does this foster a good culture, but it also helps to reinforce a strong and trusted leadership presence. Build on that by having your leaders engage in regular one-on-one check-ins with their teams ideally quarterly or monthly to provide guidance, support, and feedback. 

3. Focus On Employee Wellbeing 

A supportive culture isn’t just nice to have—it’s essential! So, employee wellbeing should be a big priority for any business. Employees thrive in environments that prioritise mental health, reduce stress, and encourage work-life balance.  

When your team feel valued and supported, they’re more engaged, motivated, and productive. 

There are plenty of ways you can put the focus on team wellbeing. Some of the most popular methods are to offer a level of flexibility in your team’s work arrangements, utilise wellness programmes such as mindfulness sessions or fitness challenges, and create designated spaces for relaxation and fun in the office. Don’t forget to encourage regular breaks and ensure workloads are manageable. 

4. The Power Of Diversity And Inclusion 

A truly dynamic and resilient workplace environment embraces diversity and inclusion. Different perspectives spark innovation, enhance problem-solving, and strengthen team collaboration. When employees feel respected and valued for who they are, they bring their best selves to work. 

Diversity comes in many forms – it might be generational where you can harness experience and youth, it might be gender, where you can gain different mindsets and perspectives, or it could be cultural where you benefit from multiple influences and backgrounds. Diversity can be a goldmine for your business development and innovation, but only if inclusion is celebrated.  

Foster inclusivity by encouraging open communication channels, building an environment where everyone feels welcome, valued and heard, celebrating various cultural events where appropriate, and ensuring your recruitment practices encourage diverse talent.  

5. Recruitment & Retention 

High performers don’t just want to work for a paycheck. They want to work for a business and a workplace culture they believe in. A strong culture can help you attract top talent, reduce staff turnover, and create a true sense of belonging for your team members. People who feel connected to their workplace culture are more likely to stay and contribute meaningfully to the company’s success. 

You can start displaying your culture from the very first interaction people have with your business. Highlight it during the recruitment process by providing a clear insight into your values, mission and team dynamics. But don’t just stop there – follow it up with an engaging onboarding experience that reinforces company values from day one. 

6. Encourage Feedback and Collaboration 

Great cultures are built on open communication. Your people need to feel heard, valued, and empowered to contribute ideas – some of the best ideas come from those on the ground! Creating a workplace where feedback flows freely is paramount. This communication should flow through all levels of the business so that even the most junior employees feel heard.  

By involving each and every member of your team in open conversations, you will foster trust and encourage innovation. 

Communication is a vast area of business. So, you want to make sure you cover all your bases. Some ways to do this would be to set up regular opportunities for feedback via meetings and catch-ups, anonymous employee engagement surveys, open-door policies, or even team brainstorming sessions.  

You may even find it useful to draw on the power of technology and use collaboration tools like Slack, Trello, or Miro to encourage open communication and project transparency. 

7. Commit To Continuous Improvement 

Workplace culture isn’t a one-and-done project—it’s an ongoing journey. That’s why you need to commit to continuous tweaks and improvements. You can do this by regularly assessing, gathering feedback, and making adjustments to keep your culture strong and relevant. As your business evolves, your culture should too! 

Conduct culture pulse checks by gathering insights from team members at different levels of your business to discover what’s working and what needs improvement. You can also use team meetings and discussions to ensure ongoing alignment with your company values and goals. 

Invest In Your Workplace Environment 

Investing in workplace culture is like perfecting a recipe—it takes time, effort, and the right ingredients. The good news? You don’t have to do it alone!  

At Spice, we’re passionate about helping businesses create thriving workplace cultures with our Acentia-accredited workshops. These workshops are designed to give your workplace culture the perfect balance of personality and substance. Whether you need to refine your company’s vision, strengthen leadership skills, build high-performing teams, or enhance internal communication, we’ve got a workshop for you!  

The interactive sessions provide practical strategies, real-world insights, and actionable steps to create a workplace culture that’s engaging, inclusive, and resilient. Think of them as the secret ingredient to making your business thrive!  

Ready to create the ideal workplace environment? Give us a call today, and let’s start crafting the perfect blend for your business! 

5 Ways To Start The Year With A Productive And Positive Mindset

That New Year feeling infects and motivates everyone…

The promise of a new beginning.

A refreshed outlook after a summer break.

And ready to smash out some goals.

If you can get your team to harness and channel all that positive energy now, they will be set up for a successful year ahead.

So, how do you help your team form a productive and positive mindset? We’ve got 5 ways right here…

1: Setting Clear And Achievable Goals

With all that New Year’s resolution energy floating around, now is the perfect time to encourage your employees to set both personal and professional goals for the year. If they can define clear and achievable objectives now, it will provide them with direction and purpose once the glow of the new year begins to fade. Setting the tone for a successful year early can help to boost team motivation during busy times.

The key to achieving a goal is not pushing yourself as much as humanly possible. The secret is actually setting a good goal in the first place. It needs to be just hard enough to challenge you, but not so hard that you can’t balance it with your existing responsibilities.  We love using the S.M.A.R.T.E.R. goal setting framework – specific, measurable, achievable, relevant, time-bound, evaluate, and re-adjust – to ensure success!

2: Promote Professional Development

Often, goal setting and professional development go hand in hand. So, once your employees have set their S.M.A.R.T.E.R. goals, it is helpful if they share them with their manager in case there are professional development opportunities that can help them achieve those goals.

Even if there is nothing goal-related for certain individuals, the new year can be a great time to learn new skills or refresh existing ones. As a proactive leader, it is important to explore any upcoming training opportunities that might benefit your team. You can look for physical workshops, encourage the use of online training, or even facilitate development sessions within your workplace.

By investing in the personal growth of each of your team members you add value to your business and encourage your employees to be the best they can be.

3: Reinforce A Positive Work Culture

The end of the year acts as a reset, as many employees will take time away  on their summer holiday. That means you will need to ensure they are re-engaged when they return to the workplace in the new year.

The start of the year is the perfect time to recap your business values, mission and vision to ensure that your team members continue to work in alignment with them. It’s a great opportunity for  leaders to communicate the company’s purpose and how each person’s role contributes to the bigger picture.

Fostering re-engagement of your positive workplace culture right from the first day of the year can keep your team motivated. That will help to build strong morale and a good level of productivity from the word go.

4: Encourage Healthy Work Habits

There is a reason that companies are always chasing the elusive work-life balance for their team members. When that balance is achieved, people are happier, healthier and more productive. Of course, this is great on both a personal and professional level for your employees and your operations.

The summer months are the perfect time to encourage your employees to find their balance and build healthy work habits. Promote the benefit of good practices like taking breaks, setting boundaries between work and home and prioritising wellbeing. This will help your team keep perspective and prevent things like burnout and excessive stress.

You may even want to introduce initiatives like wellness challenges or mindfulness sessions to get your team in the right frame of mind early on. This can help them to translate their refreshed and energised summer holiday feeling into the workplace.

If you would like some advice on how to set up wellbeing programs for your team, give us a call!

5: Celebrate The Wins

Positivity breeds more positivity, so celebrating wins of all sizes will boost team morale and keep everyone motivated. Making a commitment to recognise early accomplishments and incremental progress, no matter how small, will have amazing benefits for your team.

It creates a sense of achievement and reinforces a culture of continuous improvement. Celebrating wins helps maintain momentum and encourages your employees to stay engaged with their goals throughout the year. So, consider the ways you might be able to celebrate those wins. This can be privately  or publicly with a weekly workplace-wide shoutout.

Incoming Positive Mindset!

By embracing these five strategies, you can set the tone for a productive, positive, and successful year ahead for your team. From clear goal setting to fostering a positive work culture and encouraging healthy habits, each step plays a vital role in helping your team stay motivated and engaged.

At Spice, we specialise in helping businesses implement these strategies effectively, tailoring our solutions to fit your unique culture. So, if you’re ready to start the year strong and ensure your team stays on track with a positive mindset, contact us now to discuss how we can support your journey to success this new year.

Making Your Workplace A Community That Values Mental Health And Wellbeing

In the wake of last month’s Mental Health Awareness Week, it’s timely to turn your attention to the thing at the core of good mental health… wellbeing and wellness.

Are they a priority at your workplace?

If not, now is the time to change that!

Creating an environment that promotes good mental health and wellbeing not only benefits your individual team members but can also enhance the overall performance of your business.

So, let’s explore how you can create that environment now.

What Is Wellbeing?

According to the Mental Health Foundation website, ‘Wellbeing means we have the tools, support and environments we need to be who we are and to build and sustain lives worth living.’ And we couldn’t agree more!

Good wellbeing is all about creating an Aotearoa where we feel good and do well most of the time. It’s not about eliminating tough times, mental illness or distress – these will inevitably still occur. But it is about ensuring we are equipped with the tools, support and environment we need to work through any difficulties we encounter.

While a lot of that is down to the individual involved, a person’s workplace also has a huge role to play in achieving excellent wellbeing. So, let’s explore what that means in greater detail.

Supporting Good Mental Health

Before you can even begin to support mental health in your business, the people in key influencing roles need to understand what mental health actually is. There can be a perception that when we talk about mental health, we are actually talking about mental illness.

That is not what the focus should be at all.

Just like physical health, mental health is something we all have and need to look after. After all, there is no health without mental health! When our mental health is good, it translates to better physical health, greater resilience and the ability to feel happy, confident and secure.

Everyone can enjoy good mental health and wellbeing, regardless of what they have going on in their life. A big contributor to that will be a supportive and positive working environment.

Your Workplace Is A Community

A workplace is more than just a space where employees go to carry out their duties and meet deadlines. While work obviously goes on in a workplace (duh!), it should also be a space that ensures individuals feel supported, valued and connected.

It should be a community.

Communities are all about connection. That strong feeling of belonging, support and a shared purpose creates a sense of togetherness. When your team feel like they are part of a community, they experience all the elements that encourage good wellbeing. They are also more likely to experience job satisfaction and loyalty, along with greater productivity.

Building a workplace community is not just about good remuneration or creating a great office vibe. It’s also about creating an inclusive environment where everyone feels respected and heard, meaning that they are always able to contribute their best.

So, how can you build this community of wellbeing?

Build A Community Of Care

Community focused workplaces don’t happen by accident. Everyone from leadership to the most junior employee should consistently foster an environment where wellbeing is prioritised and mental health holds the same importance as physical health.

These are just some of the ways you can build a community at your workplace:

  • People At The Heart: When you are focused on your people, they know they are a valued asset to the business. Create regular opportunities for team interaction and connection so you are constantly building the bonds between your employees. While some scheduled team building events are helpful, you can also foster this connection through informal team catch-ups and morning teas, a walking lunch or a shared project. These moments are continual opportunities to feel connected and appreciated.
  • Wellbeing Initiatives: Initiatives that support wellness can be a big hit with employees and do double time on the wellbeing front by encouraging good mental health. These could be anything from wellness challenges to healthy office snacking or even mindfulness sessions and wellbeing benefits. The simple act of integrating wellbeing into a daily workplace routine reinforces the message that good health matters to your business.
  • Empathy and Leadership: One size certainly does not fit all when it comes to mental health. Your managers and leaders should lead with empathy, recognising that each team member will experience unique challenges. By offering support, showing understanding and maintaining regular communication, you can build trust, psychological safety and a positive work culture amongst your team.
  • Check Ins: You won’t know unless you ask! So, maintain regular check ins for your team, both at an individual level and as a collective. That way, you can always have a gauge of how your employees are feeling. Depending on the employee and their specific situation, check-ins can be formal one-on-one meetings or a casual chat – the objective is simply to identify any issues early and maintain a strong connection.

Valuing Wellbeing and Mental Health

A big part of building your community of care will be valuing wellbeing and mental health. Not only does it mean fostering the positive space we just discussed, but it also involves recognising everything can’t be sunshine and rainbows all the time!

Stress and anxiety are ever-present threats to your team’s mental health. That’s why it is more important than ever to take proactive steps to prioritise wellbeing.

Here are some ways you can do that:

  • Open Communication: When mental health is openly discussed in the workplace it helps to remove any associated stigma. Your team should feel comfortable speaking about wellbeing without fear of judgment. Management should take the lead in creating safe spaces for open conversations and getting some of your team trained in mental health first aid will also really help.
  • Provide External Support: Support within the workplace is essential, but sometimes people will feel more comfortable speaking with an experienced professional. Offering an Employee Assistance Program (EAP) or mental health workshops will give your employees access to strong support and demonstrate that their wellbeing is a priority.  Here at Spice HR we are loving a new NZ start up’s approach to holistic wellbeing support for employees. Reach out if you’d like to find out more!
  • Encourage Work/Life Balance: A healthy work/life balance is essential for maintaining good mental health. So, encourage your team to create a balance that works for them. It could be flexible work hours or conditions, taking designated mental health days, or fully disconnecting outside of work hours.
  • True Inclusivity: Inclusivity is not just a buzzword, it is vital for wellbeing. A truly inclusive workplace will embrace diversity and ensure everyone feels valued regardless of their background, culture or personal circumstances. When people feel included, they are less likely to experience feelings of stress and isolation, preserving their wellbeing.

Prevention Is The Key

Is your workplace more than just a place of employment? Are your people active members in a community that helps them to thrive?

If not, now is the time to do something about it! When it comes to mental health concerns, you don’t want to be the ambulance at the bottom of the cliff! While mental health support is important, prevention of stress and burnout is the better avenue.

So, if you can work to build a great community, you’ll be taking proactive steps towards prevention and creating a great space for your team to work within.

If you are feeling stuck on how to ensure wellbeing is a big focus for your business, there are some great tools that can help make it happen. Firstly, it can be super beneficial to speak to an HR wellbeing expert. And you’re in luck, we Spice Gals are the experts you are looking for!

Backed with plenty of experience in this field, we can craft wellness solutions that make wellbeing a true priority. We can even help you implement a fantastic wellness platform that empowers your team to look after themselves in the ways that suit them best.

What are you waiting for? Make wellness a priority and contact the Spice gals now!

Introducing Safety Spice – The Ultimate Health And Safety Resource

Let’s talk Health and Safety.

Wait, stop! You don’t have to hide under the desk, we see you and it is ‘safe’ to come out!

Health and Safety doesn’t have to be a drag or an onerous task that you hide from.

You know it’s a vital component of your business and Safety Spice is here to make it easy for you!

So, let’s get started.

Health and Safety Legalities

All New Zealand businesses should have a Health and Safety system in place. And that system can be as straightforward as it sounds – it’s literally a plan that details how you intend to keep your team, your premises and any visitors safe at all times of the day and night.

While that all sounds straightforward, if you’ve been involved in Health and Safety in any respect, making sure you have the right things covered off and implemented can feel somewhat more complicated! Especially as the need to prove you have a comprehensive Health and Safety system in place is becoming more and more prevalent.

So, what can you do to make this process easier?

Enter our newest addition … Safety Spice! Specialising in all things Health and Safety, this Spice Gal is ready to help you protect your people and your business.

Your Health and Safety Plan

If you don’t have a H&S plan in place for your business, now is the time to remedy that. Many businesses put this task off as they don’t necessarily understand what should be included and how they should go about putting it together. That’s why it can be really helpful to work with a H&S expert (like Safety Spice) as they can guide you through the process.

When it comes to Health and Safety, there are 3 key areas to consider:

1: Hazards

Every workplace will have some form of hazards present, even if you just have a simple desk and chair home office setup. So, the first part of any H&S work is identifying what these potential hazards could be, investigating how you can raise awareness of what they are and what you can do to minimise the risk to your people.

Once you have established what those hazards are, you can then move onto documenting them and putting controls in place to manage the risk elements. This information then needs to be shared with your team so that they can be aware of potential dangers and the practices they need to follow to carry out their role safely in the workplace.

But you still aren’t done yet! Identifying, documenting and sharing the hazards is only the initial phase. From there, you will need to regularly review your hazards and note any changes. You’ll also need to assess if your controls are correctly minimising risk and if there is anything further you can be doing to create an even safer space.

2: Incidents

From time to time, you will experience incidents in the workplace. It is important to document them all so that you have a record to refer back to. It is hard to remember each little thing when only using the power of your memory, so documenting is vital.

Documentation also allows you to see if there are repeated incidents in the same space, role or task and what the severity is. This can help you to identify trends, particular hazards or declining safety measures.

Be thorough when documenting each incident. Indicate what happened, who was involved and where it took place. Consider the severity of the incident and note whether it was a near miss, First Aid incident (FAI), Missed Time Incident (MTI), Lost Time Incident (LTI) or Serious Harm incident (which you need to report to WorkSafe).

Use the documented incidents to conduct reviews of your safety protocols and assess whether modifications or additional measures need to be introduced. And don’t forget to communicate this information to the relevant team members for awareness and to enact change where necessary.

3: Staff Involvement

Health and Safety is incredibly valuable for your business, but only if you have good staff involvement. After all, what is the point of having documented safety measures if no one knows what they are and how to follow them? Staff involvement is key!

The very first step comes during the onboarding phase and it involves inducting new team members into your H&S system. But it isn’t just new team members who need this knowledge. Everyone on the team needs to be aware of the wider safety protocols in place and which areas impact their role specifically. They need to understand their obligations and what (if any) documentation they are required to keep.

Regular training and refreshers are essential to ensure everyone remains up to date. It can be helpful to hold a monthly meeting to raise concerns, note incidents and provide a forum for idea sharing and solutions. And it’s important to remember that the feedback you get from those ‘at the coalface’ can give invaluable insight into what’s really happening.

K.I.S.S

Keep It Simple Spiceys!

While vitally important, Health and Safety does not have to be overly complex. If you focus on the three key areas we just listed, you will build yourself a great foundation for a safe workplace.

Keep your team involved in the process with clear communication and be open to the ideas they present. Ensure that you have everything documented in a central place so that everyone knows where to access the relevant information when they need it.

Make sure your management team leads from the front by adopting good safety practices themselves as this will help it to flow down to all levels of the business. Normalise safety so that it just becomes part of what everyone does each day – it shouldn’t be a box to tick or some chore to perform.

The “What If” Test

So, how safety conscious is your workplace currently? One of the best Health & Safety indicators is to perform the “What If” test. It’s super simple to do, you simply ask yourself – what if the worst happens?

What if we had an incident, an accident, or we weren’t properly prepared – where would it leave me, my business, my workers, or my customers?

What if we have a framework already, but aren’t using it effectively, and have no records and documentation to back it up – where would it leave me, my business, my workers, or my customers if a WorkSafe audit or a serious harm incident were to happen?

If the answers to these questions start to scare you, then it’s time to chat to Safety Spice!

Health and Safety doesn’t have to be difficult when you have the right support and guidance. And that is exactly what Safety Spice (and the rest of the Spice Gals) will provide for you.

We understand how important it is to protect the safety and wellbeing of your team so we will help you meet not only your legal obligations, but also to fulfill the genuine care you have for your people. Get in touch with us today and take your first step towards sorting that Health and Safety!

How To Finish The Year On A High And Relax!

You know it’s coming.

You can literally feel the change of season in the air.

Yet somehow, the end of the year always has a habit of sneaking up on us.

We get so caught up in doing all the things throughout the year, that suddenly it comes as a surprise that we are going to stop for a bit.

The good news is that it is almost time to relax and celebrate the end of another year.

Keep reading to see how you can do that in a positive way and appreciate your team for all the hard work they have put in.

Let’s get into it.

How To Finish The Year On A High

Show Appreciation

Every day your team members ideally show up and work their hardest. The end of the year is the perfect time to show your appreciation for their dedication. The great thing is, there are plenty of ways that you can express your gratitude.

Here are a few ideas:

  • Gifts: Probably the most traditional form of showing gratitude is giving a gift. Choose something thoughtful that is both practical and appropriate. Gift cards, personalised choices, or something that aligns with their hobbies will show that you appreciate and respect what they do.
  • Personalised Notes: You don’t have to spend up large to show your appreciation. A handwritten, personalised note can be a lovely way to highlight the individual achievements or qualities you respect about each of your team members.
  • Gratitude Day: You could offer each of your team members a bonus day of paid leave as a special gesture of appreciation for all of their hard work throughout the year.
  • Appreciation Meal: Hosting a special meal simply to show thanks will give you a special space to highlight and acknowledge the individual contributions your team has made.
  • Gratitude Wall: Share the love around your workplace by setting up a physical Gratitude Wall where your team members can leave messages of appreciation for each other. Not only does this show your thanks, but it also helps to promote a positive team culture.
  • Awards Ceremony: Host a fun Awards evening or afternoon where everyone gets to dress up and receive their very own certificates for performance, innovation, teamwork, or being the one in the office who empties the kitchen bin the most!

Celebrate Successes

Celebrating the achievements that your team have made during the year is an awesome way to maintain a positive work culture. While you will (hopefully) have acknowledged the successes at the time they occurred, it can be fun and rewarding for the team to recap the greatest hits of the year.

You can do this in any way you feel is appropriate. It can be done at an end of year celebration, during a team meeting, or individual personalised messages to each team member.

You should also encourage everyone to share their own success stories, and give recognition to their peers and colleagues where appropriate. Using a holistic approach where everyone shares will really make it a meaningful experience for all.

End Of Year Celebration

The term “Office Christmas Party” can be a loaded one! So, let’s scrap the traditional terminology and bring everyone together for an end of year celebration instead. That way, you don’t have to worry about the cheesy connotations or potential bad behaviour!

Instead, you can focus on the main purpose of the event – to celebrate a job well done together.

This is particularly important in the post-Covid work environment where people might not all be in the workplace together at one time. Remote working, flexible hours, and multi-location working are all wonderful additions for your team, but it might mean that they don’t get to spend the same amount of time in each other’s company that they did previously.

An end of year celebration can be the perfect time to reconnect, interact, and generally enjoy a fun experience together.

Planning Your Celebration

While in the workplace, your team will be very conscious of displaying their professional persona. But, the great thing about an end of year celebration is that they get to relax and be themselves. Your team might even get to learn a bit more about themselves and see some personalities shine through.

In order for that to happen, you need to build a fun and interactive environment. Holding your celebration away from the workspace is a great way to encourage this as you can literally leave the work behind!

Choose something that all of your team can participate in and enjoy. You can choose anything! Here are some fun ideas:

  • Beach BBQ
  • Family Day Out
  • Spa Day
  • Canvas Painting Session
  • Cocktail Mixing
  • Cooking Classes
  • Go Karting
  • Bowling
  • Mini Golf
  • Escape Room
  • Arcade Afternoon
  • Ropes Course
  • Rock Climbing
  • Comedy Club, Show or Concert
  • Team Lunch or Dinner

The whole idea is to create a positive vibe that they can carry into their holidays and the new year.

Creating A Holiday Vibe

While it is exciting to close off for the end of the year, there is still the last of your year’s tasks to finish before that can happen. December can be an exceptionally stressful time as there are plenty of deadlines to meet, lots of jobs to tidy up before the holiday break not to mention the end of year family commitments to fit in!

Here are some ways you can keep the stress levels down and the productivity flowing:

  • Prioritise: help your team manage their workload by prioritising their tasks, setting realistic goals about what can be achieved and ditching the things that can wait for the new year.
  • Communication: open and clear communication about expectations, deadlines and priorities is essential in the busy season. Quickly advise of any changes in schedules or tasks too.
  • Flexibility: if possible, offer flexible working times and locations so that your team can balance their work and personal commitments.
  • Support Wellbeing: the end of the year is the prime time for burnout, so encourage self-care practices amongst your team. Help them with stress management, mindfulness and maintaining a healthy work-life balance.
  • Encourage Collaboration: emphasise the power of teamwork, collaboration and sharing responsibilities to get things done. Have your team support each other so that no one has to feel stressed and isolated.
  • Embrace Holiday Spirit: create a festive atmosphere and get people in the mood for the holidays by decorating for Christmas, playing holiday themed music, and organising a Secret Santa. These fun things can keep morale high and build a positive vibe.

Call For Help

If there is anything your team cannot manage, then make sure you call in the experts to help. Here at Spice HR, we want you to roll into the end of the year feeling accomplished, relaxed and productive. So, we are on hand to help with any of your HR related inquiries both now and into the new year.

Get in touch with the Spice Gals now if we can help with anything related to your people-focused solutions.

Ideas to Help You Create an Employee Value Proposition (EVP)

Being an employer of choice  can help you attract the best kind of candidates and turn them into loyal team members, and in the current market that’s got to be a business goal!

But, it isn’t something that happens by accident and there is one key strategy that will help you drive your approach – a rock solid, values focused Employee Value Proposition (EVP).

So, firstly what is an employer of choice, why is it important to be one and how can a well-crafted and thought through EVP help you achieve it? That’s what we are going to discuss right now.

What Is An Employer Of Choice?

When it comes to employment, there are many choices that a candidate can make. The most important choice is probably which company they will work for. Lots of things can drive that decision, but one thing will put your organisation at the front of the list before any others.

That is, being recognised as an Employer of Choice via your EVP.

An employer of choice is a business that has a reputation for being a preferred place to work. Basically, it means people want to work for your organisation as they perceive it to be a highly desirable employment opportunity.

A business can earn this title for many reasons, but the main ones that stand out in an EVP are having a positive workplace culture, offering attractive compensation and benefits, providing opportunities for career development, and displaying values of diversity, inclusion and a focus on employee wellbeing.

Why Is It Important?

Why is it important to be an employer of choice and have an enticing EVP? Well, put quite simply,  it will make it easier for you to attract and retain top talent, helping your business thrive in any market.

Because your employees are fully focused on your business and not looking for other opportunities, they will be motivated and productive in their work. They will have your business’s best interests at heart, and because they also usually share your company values, they will work in alignment with your company mission.

Being an employer of choice does not only serve you on an employment front. A positive employer reputation will set you apart from your competitors. It can also be a key differentiator when potential clients, partners or investors are considering working with you.

Key Strategies To Creating a Rockstar EVP to Become An Employer Of Choice

Becoming an employer of choice should be your ultimate goal but the roadmap to get you there will be defined by your EVP.  Here are some key strategies you can use in your EVP to position yourself in this space:

Work/Life Balance

This is the elusive balance that every worker is looking for! Achieving it is not simply about correctly splitting your time between home and the office. True balance is about far more than that.

Flexibility is a really important  aspect of your EVP. Allowing your team to work from home is definitely part of it, but you’ll also want to consider flexibility in working hours and working location. Then, there could be the option for job sharing and flexitime.

Basically, it is about allowing your employees to have job control. That is, providing the autonomy to recognise an agreed output and empowering your people to focus on that, rather than clock watching the specific hours worked in a set location. And because you have this fantastic reputation as an employer of choice, your employees are not likely to abuse this privilege.

Defined Business Values

Values can help to shape your organisational culture and are an important inclusion in your EVP. When your employees understand, embrace and most importantly share your set of values, it fosters a sense of belonging and unity. A strong, shared culture can improve teamwork, morale, and overall job satisfaction.

Those values also serve as a compass for decision making, helping leaders and team members to make choices that align with the company’s core principles. A consistency in decision making can lead to better business practices – another reason that people will consider you to be an employer of choice. And you’ll attract customers who share the same values.

Valuable Employee Benefits

It makes sense that you need to offer competitive remuneration to be considered an employer of choice. But you don’t want to stop there when it comes to your EVP. Attractive employee benefits can help to support your company values and enhance your overall workplace culture and EVP.

Yes, you can offer traditional benefits like insurance, enhanced KiwiSaver contributions and performance bonuses, however, to really enhance your EVP it doesn’t need to cost the earth.  Why not embrace and take advantage of new and relatively inexpensive trends like:

  • Digital recognition platforms where your team can interact with each other, you can celebrate key milestones and identify top performers.
  • Gamification which allows fun activities or training modules where employees can score points, participate in competitions and top leader boards.
  • Peer-to-peer recognition where colleagues and teammates can recognise each other, rather than managers simply handing out rewards.

Defined Career Pathways

Part of being happy in your work is knowing that there is a chance for progression or new challenges. Seeing potential for growth within a business from the outset via an EVP could also be extremely important to a potential team member when they’re making their employer decision . Clearly defining the career pathways within your organisation helps people recognise where they could move to next.

Offering internal advancement opportunities can only help the reputation of your business. It demonstrates that you value your existing team members because you are willing to promote from within.

As part of the pathway definition, you should also include the training and development opportunities for your employees to obtain the necessary skills or knowledge to progress along the pathway.

Support The Important Things

Your people are the lifeblood of your business and clearly showing this within your EVP will pay dividends in attracting high calibre team members. You can demonstrate that you acknowledge and understand their value by supporting the things that are important to them:

  • Wellbeing programmes show that you value good mental health and help your team members maintain a positive mindset.
  • Advocating for diversity and inclusive workplace practices demonstrates that every team member is valued equally.
  • Your local community will support your business, so show your social responsibility by supporting your community through involvement, participation and support.
  • We only have one planet, so adopting sustainable business practices where possible will help to show you care.

Become An Employer Of Choice

Is it time to give your business brand a boost and really become an employer of choice? Then, you’ll want to make sure you are backed by a skilled and knowledgeable HR team.

That means you need the Spice Gals on your side. If you wannabe an employer of choice with a strong and attractive EVP, then we can definitely help you make that happen. Chat with us to find out how we can help you create a team culture that attracts and retains THE best talent around.

Contact us now.

Are You Prioritising Employee Wellness?

Mental Health Awareness Week is 18-24 September this year.

It’s a fantastic initiative that shines an annual light on the importance of employee wellness and good mental health.

This year the focus of Mental Health Awareness Week is equipping yourself with proven tools to boost your mental health.

We thought we would explore this concept in relation to the workplace, as this can be an area of prolific stress for many people.

So, this September (and beyond), let’s shine a light on how important it is to prioritise employee wellness and the ways that you can do that in your workplace.

Are You Prioritising Employee Wellness?

Prioritising employee wellness is an important part of being a responsible employer. But wellness is not just attributed to one thing. To achieve true employee wellness, you should look at things holistically. These are some of the areas you should be considering:

Physical Health

Physical health and mental health are closely connected. So, it stands to reason that encouraging good physical health can positively influence your team’s mental health.

Regular physical activity triggers the release of endorphins, dopamine, and serotonin in the brain. These chemicals are known as “feel-good” neurotransmitters and play a crucial role in regulating mood and reducing feelings of anxiety and depression. Getting active also helps to lower your cortisol levels, allowing your body to better manage and reduce stress.

All this activity contributes towards better sleep, improved cognitive function, stronger self-esteem, and greater emotional regulation from a strong mind-body connection. Basically, strong physical health is good news for employee wellbeing!

How can you achieve it?

Here are some strategies you can use to encourage good physical health in your workplace:

  1. Wellness Programmes: Fitness challenges, health assessments, and nutrition workshops are all examples of ways you can get your team to focus on their own physical health.
  2. Active Workspaces: Give your team the chance to be passively active with things like standing desks, walking meetings, and space for stretching or moving around.
  3. Active Commuting: Make it easy for your team to use a bike or their feet to get to work by providing bike racks, showers and changing facilities.
  4. Workplace Fitness: You could even arrange on or offsite fitness classes, yoga sessions, or group walks – promote them well and make the options easily accessible.
  5. Supportive Policies: Support good physical health with policies like paid time off for medical appointments, discounted gym memberships, flexible working hours to play sports or participate in other physical activities and allocated physical activity breaks.

Financial Health

Financial problems can be a common source of stress and anxiety, which can negatively impact mental health of your team. After all, it’s hard to be relaxed and happy when worrying about money.

Financial health is a growing concern in the current climate. The cost of living seems to rise weekly (without much sign of slowing), and it doesn’t help that a potential recession is looming. Protecting the financial health of your team can give them a greater sense of security, improved relationships and better quality of sleep, which all contribute to stronger mental health.

How can you do it?

The first step in creating an environment of good financial habits is to ensure you pay your team correctly and on time for every pay cycle. Then, the second step is providing opportunities for good financial education.

Education around Kiwisaver, budgeting, medical insurance, and general financial awareness are very important to share. It’s also important to educate your team that good financial health is a gradual process and can require consistent budgeting, saving and planning to achieve. There are some excellent resources to support this education process on Sorted.

Finally, keep an eye on the individual members of your team to ensure that financial stress isn’t having a significant impact on their mental health. Make sure you have the appropriate support from trained mental health professionals to call on if you feel that financial stress is setting in.

Checking In

Regular check-ins with your team can help to promote good mental health in the workplace. It is an opportunity to foster open communication, show recognition and appreciation, offer feedback, problem solve, and affirm the support system that is available to them. These check-ins contribute towards maintaining a positive work environment and fostering wellbeing amongst your team.

How can you do it?

Make regular check-ins a priority for team members that are on site and those that work remotely too. That personal touch will remind them that they are a key part of the organisation.

These catch ups can be an informal chat or a more structured meeting. Try to connect with each member of your team monthly at least, or more regularly if you see that anyone is struggling.

Work/Life Balance

Striking the right balance between professional responsibilities and personal life can result in reduced stress levels, increased happiness and improved mental wellbeing, which are all essential for good mental health.

But it’s important to remember that balance can look different for everyone. Depending on the individual, balance can involve setting personal boundaries, managing their time effectively, having flexible conditions, and having their needs communicated and heard. Achieving balance is an ongoing process and adjustments might be needed as circumstances change.

How can you achieve it?

As an employer, you can play a crucial role in helping your team achieve a healthy work/life balance. And it is worth achieving it too. Managing to create an environment of balance can lead to increased job satisfaction and productivity, plus all-round positive vibes.

Here are some ways you can help your team find their balance:

  • Flexible working hours and the potential to work remotely (if possible)
  • Set clear job and performance expectations and listen to feedback about whether the expectations are realistic and workable
  • Cut out unnecessary meetings and encourage collaborative communication channels instead
  • Monitor and manage workloads to prevent excessive stress
  • Encourage regular breaks during the day and longer-term annual leave to recharge batteries
  • Provide time management training
  • Encourage disconnecting from work related duties outside working hours
  • Have your managers model healthy work/life balance behaviours to lead by example
  • Provide training on how to set appropriate boundaries so that work does not encroach on personal time

Lead From The Front

There is a reason that flight attendants tell you to put your own mask on before helping others in an emergency. You can’t possibly help anyone else if you don’t have your own ducks in a row first! This applies to mental health in the workplace too.

It is important for leaders to consider their own mental health and lead from the front in this area. Burnout is a real threat for everyone, you are not immune just because you are management. In fact, you can be at greater risk due to the pressure of the role. So, ensure your managers and team leaders continue to look inwardly as well as caring for their teams.

Let’s Talk About It

Encourage your team to talk about any problems they are experiencing in the workplace. This will help to encourage perseverance and consolidation at the same time.

Communication will be a big part of highlighting the importance of good mental health in the workplace. So, you want to empower your managers with valuable tools that allow them to help others through effective communication and understanding.

How can you do it?

Having a mental health first aider in your workplace can be invaluable. If you don’t currently have one, visit Tepou for a list of accredited instructors.

You should also ensure there are plenty of Mental Health resources available for your team. A great place to find these resources is on the NZ Mental Health Awareness Week website.

Prioritising Employee Wellbeing And Mental Health

We don’t have to tell you that employee wellness is really important. Without it, you can’t hope to have a positive workplace with happy and productive employees.

So, how do you put employee wellbeing at the forefront?

A great way to do it is to engage the services of an expert HR team. HR will ensure you shine a spotlight on the HUMAN element of your workplace; after all, it is literally in the name! Rest assured that HR experts know a thing or two about building great, positive spaces for humans in the workplace.

Sometimes it can be difficult to establish whether you have effective employee wellness policies or if there are some areas that might need work. The team at Spice HR are some of those HR experts that can help you to establish the right wellness practices to suit your team and management.

Get in touch with us today to make your employee’s wellbeing a priority.

How To Create Inclusion With Cultural Diversity In The Workplace

The world is an amazing place. Packed full of rich cultures, there are people from every corner of the world who have something unique and beautiful to offer. 

Which is why celebrating the richness of the world’s cultures is the focus of World Cultural Diversity Day. Held every year on 21 May, its purpose is to generate social cohesion and promote intercultural dialogue to help achieve peace and sustainable development.  

So, with this important day looming, we thought it was the perfect opportunity to explore the importance of embracing cultural diversity in the workplace. 

Let’s look at what workplace cultural diversity is, why it is beneficial for your business and how you can create an inclusive workplace culture for all. 

How To Create Inclusion With Cultural Diversity In The Workplace 

Recognising Cultural Diversity In The Workplace 

New Zealand is an incredibly diverse place. We have a large range of cultures, ethnicities and religions living in our beautiful country. Recognising this cultural diversity in the workplace is not only essential, but it can also be very beneficial! 

Employees from different cultural backgrounds work alongside each other every day. So, it’s imperative to recognise the needs and values of the different cultures, ethnicities and nationalities amongst your team.  

Successful businesses are increasingly those that recognise the importance of promoting cultural diversity in the workplace and who take deliberate steps to create inclusive environments, allowing team members of all backgrounds to thrive. 

What Embracing Diversity Can Do For Business 

There are many reasons to embrace cultural diversity in your workplace. Firstly, as we’ve already mentioned, we live in a diverse society, so any number of cultures can be represented in a workplace. Recognising and embracing that allows people to be comfortable in their workplace and allows them to be at their best every day. 

When people are comfortable, they thrive. Being part of a diverse and inclusive environment creates increased creativity and innovation, improved problem-solving abilities, and a better understanding of different perspectives and ideas. Creating a welcoming workplace culture that values diversity promotes a place of respect for all team members. 

Aside from the team culture aspect, it is important to note that many younger employees (who make up a growing proportion of workers) hesitate to join organisations with poor ethics and diversity. So, it could actually be detrimental to your business to ignore the diversity that no doubt exists in your workplace! 

The Benefits Of Workplace Cultural Diversity 

Cultural diversity can bring many benefits for both employers and employees. Some of the key benefits are: 

  • Better understanding: Working with people from different cultural backgrounds brings the opportunity to learn from each other and gain a better understanding of different customs, beliefs, and values. This can lead to an overall greater cultural awareness and more sensitivity, which can improve communication and collaboration. 
  • Improved customer service: Having employees who understand and can relate to different cultural groups can be a real advantage in terms of customer service. Customers will feel more comfortable and valued when they encounter employees who share their cultural background or are sensitive to different cultural needs. 
  • Greater innovation: A diverse workplace brings together people with different backgrounds, skills, experiences, and perspectives. This can lead to greater creativity and innovation as employees are consistently exposed to new ideas and ways of thinking. 
  • Improved problem solving: As well as innovation, diverse teams are often better equipped to solve complex problems. That is because they bring different perspectives and approaches to the table. This can result in more effective problem-solving and decision-making company-wide, giving your business a competitive advantage. 
  • Employee retention: When employees feel valued and respected for their unique contributions and perspectives, they are more likely to be engaged and committed to their work. This can lead to higher levels of job satisfaction and lower turnover rates. 
  • Increased profits: Being known as a culturally diverse company earns you a great reputation, both as an employer and as a company of choice for customers. People who align with your company values will choose to shop with you, potentially leading to increased profits. 

How To Embrace Cultural Diversity In The Workplace 

Creating a harmonious, culturally diverse workplace doesn’t have to be hard. Here are some of our best tips to make it happen: 

Company Values 

Consider ways that you can tie your organisation’s core values to your employee’s personal principles. This will give them a strong connection with your business. Not only does this help to create cultural diversity in the workplace, but it can also increase engagement within your team and improve staff retention. 

Conscious Recruitment 

When you recruit consciously, you are aligning your hiring process with your organisation’s mission and long-term goals. It involves looking at each candidate in depth, not only to assess their skills, but also how they would fit into your organisation as a whole and whether they believe in your mission and align with your values.  

The great thing about recruiting in this way is that you can share your values around cultural diversity to avoid bias when hiring. 

Celebrate Different Cultures 

We can all learn a lot from each other whether it be skills, knowledge or cultural experience. By celebrating different cultures in your workplace, you can integrate and recognise other cultural values and points of view for greater understanding and communication. 

Encourage inclusion by hosting shared cultural lunches and recognising specific festivals or other significant dates. Not only are you promoting learning and acceptance, but you can all have a great time while doing it! 

Adopt Flexibility 

You may find that people from different cultures have different needs in the workplace. So, adopting flexibility will allow you to cater for everyone. Get to know your team members and ask them what their individual needs are. Then, come up with a way that each employee can maximise their opportunities while still adhering to their culture. Remember, one size does not have to fit all! 

Encourage Communication 

We may not all speak the same native language, but we can all still achieve excellent levels of communication. Ensure you have a workplace that creates spaces for open and honest conversations. Address conflict as soon as it arises and encourage awareness and respect amongst your team. 

Consider Cross-Cultural Awareness 

You may even choose to undertake a cross-cultural awareness programme within your organisation. This is a form of training that helps all your team understand and respect the cultural diversity that exists within their workplace. It helps address language barriers, and specific cultural communication styles while promoting being open to the differences in each culture without stereotyping or bias.  

Embracing Cultural Diversity 

Diversity is part of what makes the world a fascinating place and promoting inclusion in your workplace can have many benefits for employers and employees. 

So, if you are ready to embrace diversity in your workplace, we are ready to help you do it. Chat to the Spice Gals today about how to create an environment of inclusion. 

How To Perfect The Hybrid Working Experience

There aren’t too many good things that came out of the pandemic. But, there is one thing in particular that was positive – and that is an evolution of thinking about the way we work.

By being forced to stay in our homes throughout the lockdown period, we proved that we didn’t necessarily have to be in an office space to work effectively.

And as the restrictions eased, hybrid working became a thing.

Now, more than a year on from lockdown, people are still embracing hybrid working to achieve better balance and to better utilise company resources.

With a new way of working on the table, you have probably had to examine your traditional processes. Hybrid working is here to stay, so it’s time to perfect the experience for your team and your organisation. Here’s how you can do it.

A New Way Of Working

What is hybrid working? Well, you’re probably already doing it with your teams without using the fancy term!

Hybrid working is a flexible working arrangement where your staff work some of the time in a traditional office space and some of the time at a remote location, usually their home. The degree of flexibility should be based on the needs of the organisation and the individual workers.

It is this varying level of flexibility that makes hybrid working so amazing … and also quite hard to manage – especially if everyone is operating on different hours and days!

That’s why it is vital that you master and perfect the hybrid working experience so that it operates well for your business and for your employees. Here’s the steps to follow to do that:

Step 1: Review Current Arrangements

If you are like most New Zealand businesses, you probably threw together some basic hybrid working parameters back in 2020 and have been weathering the storm ever since. Chances are, those hastily set up working arrangements could do with some updating by now.

The first step is to review what you already have in place and assess how it has been functioning. Is it serving your business well and are your employees benefitting from the flexibility? What’s working really well and what could do with some refining?

Have a chat with key management and some of the employees who are using the flexibility of hybrid working to get their input. That way, you’ll have information from both sides of the working arrangement – business and individuals.

Step 2: Make A Plan

Now that you have your feedback, it’s time to create some clear guidelines about how hybrid working will function going forward. While the specifics might be slightly different for the individual depending on their role and level of responsibility, having some guidelines lets everyone know what the expectations are.

Remember that you want to create an arrangement that works for both the business and your employees. You want your employees to still feel like they have autonomy over their workload, but at the same time, working hours need to be productive and produce the right results for the business.

Step 3: Document It All

Once you have created your plan, it is important to document the hybrid working parameters so that they are widely understood and can be enforced.

Things that should be discussed and documented are start and finish times/working hours, the locations used for working (and if team members have all the resources they need at each location), and expectations around how working from home should be – dress standards for meetings, digital security etc.

Other Considerations

Another thing you might want to offer your team is ‘Flexications’. Working from home is one thing, but could your team work from a different country? A Flexication is the opportunity to work from anywhere in the world, mixing holidaying with work. It allows location-independent work conditions so that your employees can work from literally anywhere, completing their work obligations while adventuring in their downtime.

In terms of remote working, a Flexication doesn’t have to be much different to working from home from a business perspective. You just need to be clear on employee expectations like time zones and how this will be managed, ensure they are covered by Health and Safety procedures, that reliable WiFi and server access is available, and that privacy policies are met.

Why Go To The Trouble?

Setting up hybrid working parameters may feel like a lot of work. And you might wonder if it is worth all the trouble. We can assure you, it is if you do it right.

Offering hybrid working can help your staff to feel valued and respected. This often means that they are more engaged in their work and ultimately, more productive. It also helps you to be recognised as an employer of choice and encourages great staff retention. All of these things help to create great results for your business.

Perfecting Hybrid Working

To harness all of the positive aspects of hybrid working, you need to make sure you address the potential negative aspects. With people in the office at different times throughout the week, it can have a negative impact on company culture and how your team interact with each other.

It’s important to keep your employees engaged despite the distance. You can do this by planning deliberate social connections such as regular virtual or on-site team meetings and regular one-to-one check ins. Encourage collaboration with cloud based communication and document sharing tools to actively keep teams connected.

Make mental health a priority as it is easy to feel isolated when you are predominantly working remotely.

Also, ensure the current workspace is an enticing place to return to so that your staff actually want to be in the office as opposed to the comfort of their own homes.

Hybrid Help Is Here

Here at Spice HR HQ, we embrace hybrid working for our team. So, we’ve personally been through the process of setting hybrid working parameters that suit everyone, but still generate great company results.

So, if it’s time to review your current hybrid working arrangements, you can count on the Spice Gals to help you create parameters that are good for your business as well as your team.

Reach out to us today to chat about perfecting hybrid working at your place.